Commencements, Convocations, and Recognition Committee

The Commencement, Convocations, and Recognitions Committee makes recommendations to the president and the provost and vice president for Academic Affairs regarding commencements, convocations, awards, honorary degrees,emeritus status, and other forms of recognition.

About Senate Joint Committees and Councils

In the spirit of shared governance, joint committees and councils are proposed on the Senate floor and recommended to the president of the university by a majority vote of the Senate. Joint committees and councils are administered by the designated committee administrator. At any time, the president or Senate may evaluate the effectiveness of joint committees in conjunction with the Steering Committee. It is the responsibility of the joint committees and councils to report any policy change recommendations to the Faculty Senate Steering Committee for consideration.

Rules and policies of the Senate govern the operation of its committees. Senate committees may adopt temporary rules and policies necessary to the operation of committees. These temporary rules must be consonant with the constitution and the bylaws and are reported to the Office of the Faculty Senate as they are adopted. Such changes are subject to subsequent approval by the Senate.

Duties and Responsibilities

  1. To examine and review commencement and convocation procedures and to make recommendations for future commencements and convocations, taking into account budgetary implications.
  2. To make recommendations to the president regarding speakers for commencements and convocations.
  3. To make recommendations regarding the number and kinds of commencements and convocations.
  4. To review proposals for awards, emeritus status, honorary degrees, awarding posthumous degrees, and any other recognition or honors bestowed by the university and to make recommendations to the president.
  5. To recommend the standards and criteria by which to judge the qualifications for awarding honorary degrees.
  6. To recommend criteria for the selection of those to be honored by the university with the designation distinguished alumnus.
  7. To serve as a selection committee for those to be named distinguished alumni.

Committee References

UCF Policy 4-502.3 Emeritus Status
UCF Policy 4-404 Awarding of Degrees Posthumously |Request for an Undergraduate Degree To Be Awarded Posthumously
Joint Committee and Council Procedures
Parliamentary Procedure

Membership

The committee shall consist of one tenured faculty member from each academic unit, and one Associate or University Librarian selected by the Committee on Committees (in consultation with the president), two students selected by the president of the Student Government Association (in consultation with the president) and the president and the provost and vice president for Academic Affairs or their designees. The president (or designee) shall identify other ex officio members. The chair is appointed annually by the president from the faculty membership. The vice chair shall be elected annually by its membership at the first meeting of the committee after the new Faculty Senate is elected, normally in the early fall term.Terms of service shall be two years, staggered, with the exception of the student members, who shall serve for one year.

If a committee member is absent or unable to serve for eight weeks or longer, contact the Faculty Senate Office for an interim or permanent replacement to be appointed for the remaining term. If a committee member is appointed a member by virtue of the position held which will not change over multiple committee terms, those members may be listed as continuing members. When the continuing member ceases to hold the position that entitles him/her to such membership, membership on the committee ends. A committee member designated as an ex officio member is a contributing member who takes part in alld iscussions and serves as a resource person but is non-voting.

For expectations of committee members, see Joint Committee and Council Procedures.


Commencements, Convocations and Recognition

TBD, Chair


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Note: A committee member who misses more than half of the regularly scheduled meetings in an academic year for which an alternate has not been assigned by the Senate Office is presumed to have resigned from the committee. It is the responsibility of the committee member to ensure attendance is recorded whether in person or on the phone.

Meeting Schedule

Meetings are scheduled by the chair of the committee. The committee typically meets in late February and through electronic mail. No action can be taken at committee meetings unless a majority of the voting membership is present.

Meeting Materials

The committee submits a brief annual report of the committees' activities by the end of the second week of August each year. Below are the annual reports for the committee.

Committee Minutes Annual Report
Commencements, Convocations and Recognition none 2019-2020
none 2018-2019
none 2017-2018
none 2016-2017
none 2015-2016
none 2014-2015

FACULTY SENATE

NEXT MEETING DATE

Thursday, November 19, 2020
4:00 p.m. Zoom Meeting
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STEERING COMMITTEE

NEXT MEETING DATE

Thursday, November 12, 2020
4:00 p.m. Zoom Meeting

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See Agenda and Materials - posted one-week prior