Information Technology Committee

The Information Technology Committee evaluates and recommends policy and procedures concerning information technology and resources.

About Senate Operational Committees

The Faculty Senate establishes Senate operational committees, which report to the full Faculty Senate at each meeting of the Faculty Senate. Senate Operational Committees serve to expedite the efficient functioning of the Senate and its affairs to address matters relating to faculty interests and funcitions. The chair of each committee, directed by majority vote of the committee membership, shall bring policy matters to the Faculty Senate Steering Committee for consideration. Even though there is no voting by proxy for Senate meetings, Senate operational committees may adopt policies at the start of the year to allow voting by proxy. According to Robert’s Rules of Order (latest edition) proxies should be written, be for a specific meeting, and be given to the committee chair before the start of a meeting.

Duties and Responsibilities

  1. To assist in the determination and evaluation of faculty information technology needs and to review general policies in this area.
  2. To review changes to educational media and communications recommended by the vice president for Information Technologies and Resources.
  3. To advise the vice president for Information Technologies and Resources on university and faculty needs and interests in developing information technology resources to enhance the campus environment for teaching, learning, research, other scholarly activities, and service.
  4. To make recommendations to the Steering Committee of the Faculty Senate.

Committee References

Senate Operational Committee Procedures
Parliamentary Procedure
Senate Resolution Guidelines
Senate Resources Website

Membership

The committee shall consist of at least one faculty member from each academic unit selected by the Committee on Committees, the vice president for Information Technologies and Resources or designee (ex officio), and the vice provost for Digital Learning or designee (ex officio). The committee chair and vice chair shall be elected annually by its membership at the first meeting of the committee after the new Faculty Senate is elected, normally in the early fall term. Terms of service are two years, staggered.

A committee member designated as an ex officio member is a contributing member who takes part in all discussions and serves as a resource person but is non-voting and cannot serve as the chair of the committee.

For expectations of committee members, see Operational Committee Procedures.


Information Technology Committee

James Gallo, Co-Chair
Integrated Business
College of Business Administration
Email:  James.Gallo@ucf.edu

Robert Macy, Co-Chair
Tourism Events and Attractions
Rosen College of Hospitality Management
Email:  Robert.Macy@ucf.edu

Note: A committee member who misses more than half of the regularly scheduled meetings in an academic year for which an alternate has not been assigned by the Senate Office is presumed to have resigned from the committee. It is the responsibility of the committee member to ensure attendance is recorded whether in person or on the phone.

Meeting Schedule

At the August 25, 2020 meeting, the committee established Tuesday as the standard meeting day, and 2:00 - 3:00 p.m. as the standard meeting time for the committee for 2020-2021. The committee meets twice a month. Minor deviations in time are based on the agreement of the committee members. The meeting schedule and location is determined by the chair of the committee.

Date/Location/Time
Tuesday, August 25, 2020
Zoom Meeting
2:00-3:00 p.m.
Tuesday, September 15, 2020
Virtual Meeting
2:00-3:00 p.m.
Tuesday, September 29, 2020
Virtual Meeting
2:00-3:00 p.m.
Tuesday, October 13, 2020
Virtual Meeting
2:00-3:00 p.m.
Tuesday, October 27, 2020
Virtual Meeting
2:00-3:00 p.m.
Tuesday, November 10, 2020
Virtual Meeting
2:00-3:00 p.m.
Tuesday, January 19, 2021
Virtual Meeting
2:00-3:00 p.m.
Tuesday, February 2, 2021
Virtual Meeting
2:00-3:00 p.m.
Tuesday, February 16, 2021
Virtual Meeting
2:00-3:00 p.m.
Tuesday, March 2, 2021
Virtual Meeting
2:00-3:00 p.m.
Tuesday, March 23, 2021
Virtual Meeting
2:00-3:00 p.m.

Meeting Materials

Agendas and related materials are distributed to committee members one week prior to the scheduled meeting. Minutes and materials are posted once approved at the next meeting. Below are the official agendas, materials distributed, and approved minutes and materials for each meeting.

Academic Year Agenda and Materials Approved Minutes and Materials
2020-2021 Oct 27 Minutes 10-13-20
Pending Pending
Oct 13 Minutes 9-29-20
Pending Pending
Sep 29 Minutes 9-15-20
Sep 29 None
Sep 15 Minutes 8-25-20
Sep 15 None
2019-2020 Apr 27 Information Technology Committee Minutes 4-13-20
Apr 27 2020-04-27-cloud-computing-v2 (002).pdf
Apr 13 Information Technology Committee Minutes 3-16-20
Information Technology Minutes 3-30-20
Apr 13 None
Mar 30 Information Technology Committee Minutes 3-16-20 Mar 30 None
Mar 16 Information Technology Committee Minutes 3-2-20 Mar 16 ISO Response on IMPA, POP and E-mail Forwarding
Mar 2 Information Technology Committee Minutes 2-17-20 Mar 2 none
Feb 17 Information Technology Committee Minutes 2-3-20 Feb 17 none
Feb 3 Information Technology Committee Minutes 1-27-20
Resolution 2019-2020-20 Automatic and Broadcast Email
Resolution 2019-2020-21 Univerity Email Access for Faculty Leaving the University
Feb 3 Resolution 2019-2020-20 Automatic and Broadcast Email
Resolution 2019-2020-21 Univerity Email Access for Faculty Leaving the University
Jan 27 Information Technology Committee Minutes 12-9-19
Information Technology Committee Minutes 1-6-20
Resolution - Automatic and Broadcast Email
Resolution - University email accounts for faculty leaving the University
Jan 27 none
Jan 6 Information Technology Committee Minutes 12-9-19
Draft Resolution - Automatic and Broadcast Email
Draft Resolution - University email accounts for faculty leaving the University
Jan 6 Resolution 2019-2020-X University email accounts for faculty leaving the University
Resolution 2019-2020-X Automatic and Broadcast Email
Dec 9 Information Technology Committee Minutes 11-18-19
Draft Resolution - Automatic and Broadcast Email
Draft Resolution - University email accounts for faculty leaving the University
Dec 9 none
Nov 18 Information Technology Committee Minutes 11-4-19
Nov 18 none
Nov 4 Information Technology Committee Minutes 10-28-19
Nov 4 none
Oct 28 Information Technology Committee Minutes 9-30-19
Oct 28 none
Sep 30 Information Technology Committee Minutes 9-16-19
Resolution 2019-2020-12 Faculty Senate Bylaw Change Information Technology Committee Membership
Sep 30 none
Sep 16 Information Technology Committee Minutes 3-4-19
Information Technology Committee Minutes 8-26-19
Draft List of Topics for the IT Committee
Sep 16 none
Aug 26 Initial Committee Charge Aug 26 none
2018-2019 Mar 4 Information Technology Committee Minutes 2-25-19
Mar 4 none
Feb 25 Information Technology Committee Minutes 1-28-19
Information Technology Committee Minutes 2-11-19
pending Program UCF Rising
Feb 11 Information Technology Committee Minutes 1-28-19 Feb 11 none
Jan 28 Information Technology Committee Minutes 1-14-19 Jan 28 none
Jan 14 Information Technology Committee Minutes 12-10-18 Jan 14 Resolution 2018-2019-9 UCF Conference Rooms
Dec 10 Information Technology Committee Minutes 11-26-18
Conference Rooms with minimum capacity of 15
Dec 10 none
Nov 26 Information Technology Committee Minutes 10-22-18
Draft Resolution 2018-2019-X Student Perception of Instruction Processing
Conference Room Technology List
Nov 26 Resolution 2018-2019-8 Student Perception of Instruction Processing
Oct 22 Information Technology Committee Minutes 10-8-18 Oct 22 none
Oct 8 Information Technology Committee Minutes 10-1-18
Oct 8 none
Oct 1 Information Technology Committee Minutes 9-10-18
Oct 1 none
Sep 10 Information Technology Committee Minutes 2-13-18
Sep 10 None
2017-2018 Feb 26 Information Technology Committee Minutes 1-13-18
Student Perception of Instruction Resolution
none none
Feb 13 Information Technology Committee Minutes 1-22-18 Feb 13 none
Jan 22 Information Technology Committee Minutes 1-9-18 Jan 22 none
Jan 9 Information Technology Committee Minutes 11-27-17 Jan 9 none
Nov 27 none Nov 27 none
Oct 23 Information Technology Committee Minutes 9-25-17 none none
Sep 25 Information Technology Resource Advisory Committee Meeting Minutes 5-11-17 none none

Resolution 2016-2017-7 Faculty Senate Bylaw Change, resulted in the Information Technology Resource Advisory being elevated from a Joint Committee to an Operational Committee of the Faculty Senate. Below are the previous minutes and annual reports from the Information Technology Resource Advisory Committee.

Committee Minutes Annual Report
Information Technology Resource Advisory
(Last year 2016-2017)
9-26-16 | 11-10-16 | 2-27-17 | 5-11-17 2016-2017
9-14-15 | 11-17-15 | 2-2-16 | 3-29-16 | 5-9-16 2015-2016
10-23-14 | 12-1-14 | 1-20-15 | 3-23-15 2014-2015

FACULTY SENATE

NEXT MEETING DATE

Thursday, November 19, 2020
4:00 p.m. Zoom Meeting
Watch Live:
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STEERING COMMITTEE

NEXT MEETING DATE

Thursday, November 12, 2020
4:00 p.m. Zoom Meeting

Watch Live:
See Agenda and Materials - posted one-week prior