Resolutions 2016-2017

Table of Contents

2016-2017 Resolutions

Resolution 2016-2017-1 Faculty Senate Bylaw Change, Section VIII. Joint Committees and Councils

Whereas, vacancies and replacements for Senators and Senate committee members are specified in Article II.C. of the Constitution, resulting in replacements completing the remaining term; and

Whereas, Joint Committees and Councils do not specify committee member replacements; and

Whereas, nine Joint Committees have voting and ex officio members with continuing terms by virtue of the committee members position; therefore

BE IT RESOLVED that the Bylaws of the Faculty Constitution be amended as follows to specify replacement members, ensure committee terms remain staggered, and to define a continuing committee member: SECTION VIII.
Joint Committees and Council

Joint committees and councils have a broad range of responsibilities at the university level but do not report to the full Faculty Senate at each meeting. It is the responsibility of the joint committees and councils to report any policy change recommendations to the Faculty Senate Steering Committee for consideration and to comply with the relevant provisions of Article IV of this Constitution. All joint committees and councils will hold meetings at least once a semester during the regular academic year. The first meeting of the academic year will be held upon the call of the administrator(s) to whom the committee reports. Subsequent meetings will be held upon the call of the committee chair. If a meeting is not scheduled by the second month in the semester, the Faculty Senate chair will, upon the request of any member of the committee, arrange for a meeting location and time, and notify members. No action can be taken at committee meetings unless a majority of the voting membership is present.

Even though there is no voting by proxy for Senate meetings, joint committees and councils may adopt policies at the start of the year to allow voting by proxy. According to Robert’s Rules of Order (latest edition) proxies should be written, be for a specific meeting, and be given to the committee chair before the start of a meeting. If a non-elected committee member is absent or unable to serve for eight weeks or longer, an interim or permanent replacement will be appointed for the remaining term. If a committee member is appointed a member by virtue of the position held which will not change over multiple committee terms, those members may be listed as continuing members. When the continuing member ceases to hold the position that entitles him/her to such membership, membership on the committee ends.

Each committee will maintain minutes of its meetings and the chair of each committee shall forward (except for University Athletics Committee, and the University Promotion and Tenure Committee), in a timely manner, copies of meeting agendas and minutes to the chair of the Faculty Senate. By the end of the spring semester, each committee will submit a brief written annual report of its activities to the chair of the Faculty Senate.

Approved by the Faculty Senate on October 20, 2016.
Transmitted to Provost A. Dale Whittaker on October 21, 2016.
Approved by the Provost on October 27, 2016.

Resolution 2016-2017-2 Faculty Senate Bylaw Change, Various Joint Committees and Councils

Whereas, several committees designate the chair of the committee as the committee administrator or designee without defining the chair as voting or non-voting; and

Whereas, the Academic Calendar, Undergraduate Common Program Oversight, and the University Master Planning committee administrators mutually agreed that a faculty member should be elected annually by the membership as the chair; and

Whereas, several committees lack the flexibility to appoint ex officio members; and

Whereas, the Admissions and Standards committee lacks the flexibility to add additional faculty members; and

Whereas, the University Honors Committee is vague in determining faculty representation from the regional campuses and the Commencement, Convocation, and Recognitions Committee did not define the faculty rank requirement for committee appointment; therefore

BE IT RESOLVED that the Bylaws of the Faculty Constitution be amended as follows:

Academic Calendar Committee

2. Membership.

The committee shall consist of one faculty member from each academic unit selected by the Committee on Committees and one student nominated by the president of the Student Government. No more than two of the faculty members of the committee shall hold a rank of assistant dean or higher. The vice president for Student Development and Enrollment Services (or designee) will (ex officio) serve as chair and shall identify other ex officio members. The chair will makeing every effort to ensure that areas relating to the Academic Calendar are represented. The number of ex officio members shall not exceed the number of faculty members. The chair of the committee shall be a faculty member elected annually by the membership. Terms of service shall be two years, staggered, with the exception of the student member, who shall serve for one year.

Admissions and Standards Committee

2. Membership.

The committee shall consist of at least six faculty members, ( at least three of whom shall be graduate faculty), selected by the Committee on Committees (in consultation with the vice president for Student Development and Enrollment Services), one undergraduate student nominated by the president of the Student Government, one graduate student nominated by the president of the Graduate Student Association (in consultation with vice provost and dean of the College of Graduate Studies), and six members from the professional staff (selected by the vice president for Student Development and Enrollment Services). A representative from the professional advising office for each college may serve as a non-voting resource person to assist the committee members. The vice president for Student Development and Enrollment Services (or designee) (ex officio) will serve as chair and identify other ex officio members. The chair will make every effort to ensure that areas relating to Admissions and Standards are represented. Terms of service shall be three years, staggered, with the exception of the student member, who shall serve for one year.

Commencements, Convocations, and Recognitions Committee

2. Membership.

The committee shall consist of one tenured faculty member from each academic unit, and one Associate or University Librarian selected by the Committee on Committees (in consultation with the president), two students selected by the president of the Student Government (in consultation with the president) and the president and the provost and executive vice president or their designees. The president (or designee) shall identify other ex officio members. The chair is appointed annually by the president from the faculty membership. Terms of service shall be two years, staggered, with the exception of the student members, who shall serve for one year.

Strategic Planning Council

2. Membership.

The committee shall consist of one faculty member from each academic unit (selected by the Committee on Committees in consultation with the provost and executive vice president); one student (appointed by the president of the Student Government); the chair of the Faculty Senate; one staff member (selected by the USPS Staff Council); one department chair (appointed by the provost and executive vice president); one faculty representing the regional campuses (appointed by the vice provost for Regional Campuses); one alumnus or alumna (selected by the president of the Alumni Association); and the provost and executive vice president. The provost and executive vice president (ex officio), in concert with the vice presidents of the administrative and academic divisions, will identify remaining members in an effort to ensure widespread representation across the university. The council chair shall be appointed by the president from the membership of the council. Terms of service are three years, staggered, with the exception of the student members, who shall serve for one year.

Undergraduate Common Program Oversight Committee

2. Membership.

The committee shall consist of at least fifteen faculty members, with at least one faculty member from each of the colleges with undergraduate programs and one professional librarian (selected by the Committee on Committees in consultation with the college deans and the vice provost and dean of the College of Undergraduate Studies). The Committee on Committees shall consider Membership shall reflect the proportion of general education credit offered between the colleges. If possible, members of the general faculty responsible for general education courses shall serve on the committee. The vice provost and dean of the College of Undergraduate Studies (or designee) (ex officio) shall chair the committee and will identify other ex officio members, making every effort to ensure that areas relating to Undergraduate Common Program Oversight are represented. The chair of the committee shall be a faculty member elected annually by the membership. Terms of service shall be two years, staggered.

University Bookstore Advisory Committee

2. Membership.

The committee shall consist of one faculty member from each academic unit (selected by the Committee on Committees), two staff members (nominated by the USPS Staff Council), one student (nominated by the president of the Student Government), one representative from Academic Affairs, the bookstore manager, and the director of Business Services. The bookstore manager shall identify ex officio members. The chair shall be elected annually from its faculty membership. Terms of service shall be two years, staggered, with the exception of the student member, who shall serve for one year.

University Honors Committee

2. Membership.

The committee shall consist of one faculty member from each academic unit, and one representative from each of the regional campuses with students participating in the Honors Program (selected by the Committee on Committees in consultation with the dean of The Burnett Honors College), and three student representatives recommended by the dean of Burnett Honors College). The dean of The Burnett Honors College (ex officio) will chair the committee and identify other ex officio members. Terms of service shall be two years, staggered, with the exception of the student members, who shall serve for one year.

University Master Planning Committee

2. Membership.

The committee shall consist of one faculty member from each academic unit, two of whom shall be members of the Faculty Senate (selected by the Committee on Committees in consultation with the provost and executive vice president); two additional faculty members from Biology and Environmental Engineering (selected by the vice president for Administration and Finance or designee); one administrator from Academic Affairs (appointed by the provost and executive vice president); and two students (appointed by the president of the Student Government). The vice president for Administration and Finance (or designee) (ex officio) shall chair the committee.The chair shall identify other voting and ex officio members, and will makeing every effort to ensure that areas relating to University Master Planning are represented. The director of Environmental Health and Safety and the assistant director of Facilities Planning shall function as support staff to the committee. The chair of the committee shall be a faculty member elected annually by the membership. Terms of service shall be three years, staggered, with the exception of the student members, who shall serve for one year.

Approved by the Faculty Senate on October 20, 2016.
Transmitted to Provost A. Dale Whittaker on October 21, 2016.
Approved by the Provost on October 27, 2016.

Resolution 2016-2017-3 Faculty Senate Bylaw Change, University Promotion and Tenure Committee

Whereas, the committee Bylaws do not exclude those that have served in the last two years or are candidates for promotion; therefore

BE IT RESOLVED that the Bylaws of the Faculty Constitution be amended as follows excluding from service, faculty who served on the committee within the last two years or are candidates for promotion:

University Promotion and Tenure Committee

1. Committee Mmembership for review of tenured and tenure-earning faculty for tenure and promotion:The committee shall consist of one faculty member from each college. Each member shall hold the rank of tenured professor and be an active scholar within his or her particular field. The committee members are elected at large from their respective colleges by tenured and tenure-earning faculty. The chair is elected annually by the committee members. No member of the committee may be a member of a college or department/school promotion and tenure committee. Also excluded from service are faculty who served on the committee within the last two years, unless a college has only one eligible professor, and those who are candidates for promotion unless otherwise specified in UCF Regulation 3.015. Terms of service shall be two years, staggered.
2. Committee membership for review of non-tenure-earning ranked faculty, clinicians and researchers for promotion:Whenever a non-tenure-earning faculty member, clinician or researcher, hereafter referred to as non-tenure-earning faculty, is a candidate for promotion, the University Promotion and Tenure committee, as constituted in part P2A, shall be augmented by the addition of non-tenure-earning faculty who hold a rank higher than those faculty who are being reviewed. The role of additional committee members is limited to the review and evaluation of non-tenure-earning promotion candidates. Non-tenure-earning faculty shall not comprise more than one-third of the augmented total University Promotion and Tenure Committee membership. The non-tenure-earning committee members from each college that has non-tenure-earning faculty are to be elected at large by the non-tenure-earning faculty of that college. If there are fewer than ten non-tenure-earning faculty in the college, the tenured and tenure-earning faculty will also vote. Each additional member shall be an active teacher, clinician, or researcher within his/her particular field. No member of the committee may be a member of any college or department/school promotion and tenure committee. Also excluded from service are faculty who served on the committee within the last two years, unless a college has only one eligible professor, and those who are candidates for promotion unless otherwise specified in UCF Regulation 3.0175. Terms of service shall be two years, staggered.

Approved by the Faculty Senate on October 20, 2016.
Transmitted to Provost A. Dale Whittaker on October 21, 2016.
Approved by the Provost on November 17, 2016.

Resolution 2016-2017-4 Faculty Senate Bylaw Change, Undergraduate Council and Committees

Whereas, the Undergraduate Policy and Curriculum committee transmits recommendations to the vice provost and dean of the College of Undergraduate Studies without the ability to submit recommendations to the Faculty Senate Steering committee; and

Whereas, the assistant or associate deans are designated as ex officio resource members on both committees, but not specified in the membership for the Course Review committee; therefore

BE IT RESOLVED that the Bylaws of the Faculty Constitution be amended as follows to allow the committee to make recommendations to the Steering committee and formally specify the assistant or associate deans as an ex officio member of the Course Review Committee:

Undergraduate Council

1. Duties and Responsibilities.
  1. iii. To transmit its recommendations to the vice provost and dean of the College of Undergraduate Studies, who submits his/her recommendations to the provost and executive vice president. The council may also make recommendations to the Steering Committee of the Faculty Senate.

Undergraduate Policy and Curriculum Committee
1. Duties and Responsibilities.
  1. vi. To transmit its recommendations to the vice provost and dean of the College of Undergraduate Studies, who submits his/her recommendations to the provost and executive vice president. The committee may also make recommendations to the Steering Committee of the Faculty Senate.
2. Membership.
  The Undergraduate Policy and Curriculum Committee shall consist of the chair of the Undergraduate Council and fifteen faculty members, with at least one representative from each of the academic units. Faculty membership shall proportionally represent the number of faculty of the colleges, and an effort shall be made to include members of the college curricular committees. The ex officio members will include the vice provost and dean of the College of Undergraduate Studies (or designee) and the assistant or associate dean (or designee) whose responsibilities include undergraduate curricular issues from each of the colleges. Terms of service are two years, staggered.
Undergraduate Course Review Committee
1. Membership.
  The Undergraduate Course Review Committee shall consist of the vice chair of the Undergraduate Council and fifteen faculty members, with at least one representative from each of the academic units, and the vice provost and dean of the College of Undergraduate Studies or his/her designee (ex officio). Faculty membership shall proportionally represent the number of faculty of the colleges, and every effort shall be made to include members of the college curricular committees. The ex officio members include the vice provost and dean of the College of Undergraduate Studies (or designee) and the assistant or associate dean (or designee) whose responsibilities include undergraduate curriculular issues from each of the colleges.Terms of service are two years, staggered.

Approved by the Faculty Senate on October 20, 2016.
Transmitted to Provost A. Dale Whittaker on October 21, 2016.
Approved by the Provost on October 27, 2016.

Resolution 2016-2017-5 Faculty Senate Bylaw Change, Graduate Council and Committees

Whereas, recommendations from the Graduate Council and Graduate Policy committee are required to be submitted to the Steering committee and/or Senate for approval prior to submission to the vice provost and dean of the College of Graduate Studies; and

Whereas, this is not a requirement for the Undergraduate committees and delays the review and approval process; and

Whereas, the assistant and associate deans are not ex officio members of the committees eliminating an important resource for committee members; therefore

BE IT RESOLVED that the Bylaws of the Faculty Constitution be amended as follows to eliminate the requirement of submitting recommendations to the Steering committee while allowing submission if necessary, and to add the assistant or associate deans as ex officio resources to the Graduate Policy and Graduate Curriculum committees:

Graduate Council

1. Duties and Responsibilities.
  1. iii. To transmit its recommendations to the Steering Committee that will normally submit these recommendations to the Faculty Senate for action and that, if approved, will be submitted vice provost and dean of the College of Graduate Studies, who submits his/her recommendations to the provost and executive vice president.The council may also make recommendations to the Steering Committee of the Faculty Senate.

1. Graduate Policy Committee
1. Duties and Responsibilities.
  1. iii. To transmit its recommendations to the Steering Committee that will normally submit these recommendations to the Faculty Senate for action and that, if approved, will be submitted vice provost and dean of the College of Graduate Studies, who submits his/her recommendations to the provost and executive vice president. The committee may also make recommendations to the Steering Committee of the Faculty Senate.
2. Membership.
  The Graduate Policy Committee shall consist of one graduate faculty member from each academic unit, at least four of whom are members of the Faculty Senate, and a graduate student, and the vice provost and dean of the College of Graduate Studies (ex officio) or her/his designee. The graduate student representative will be appointed by the chair of the council based on recommendations made by the president of the Graduate Student Association and the vice provost and dean of the College of Graduate Studies. The ex officio members include the vice provost and dean of the College of Graduate Studies (or designee) and the assistant or associate dean (or designee) whose responsibilities include graduate curricular issues from each of the colleges. The council chair will serve as the chair of the Graduate Policy Committee. Terms of service shall be three years, staggered.
3. Graduate Curriculum Committee
1. Membership.
  The Graduate Curriculum Committee shall consist of one graduate faculty member from each academic unit, at least four of whom are members of the Faculty Senate, and a graduate student, and the vice provost and dean of the College of Graduate Studies (ex officio) or her/his designee. The graduate student representative will be appointed by the chair of the council based on recommendations made by the president of the Graduate Student Association and the vice provost and dean of the College of Graduate Studies. The ex officio members include the vice provost and dean of the College of Graduate Studies (or designee) and the assistant or associate dean (or designee) whose responsibilities include graduate curricular issues from each of the colleges. The council vice chair will serve as the chair of the Graduate Curriculum Committee. Terms of service shall be three years, staggered.

Approved by the Faculty Senate on October 20, 2016.
Transmitted to Provost A. Dale Whittaker on October 21, 2016.
Approved by the Provost on October 27, 2016.

Resolution 2016-2017-6 Faculty Senate Bylaw Change, Parking Advisory and University Parking and Transportation Committees

Whereas, due to membership of the University Parking and Transportation Advisory committee, only two faculty members from the Senate Parking Advisory committee are part of faculty membership; and

Whereas, in 2010 the Faculty Senate created the Parking Advisory committee to allow one faculty member from each academic unit to participate in parking and transportation issues; and

Whereas, the Parking Advisory committee is limited in scope to parking issues; and

Whereas, the Parking Advisory committee does not recommend changes through the University Parking and Transportation Advisory committee; therefore

BE IT RESOLVED that the Bylaws of the Faculty Constitution be amended as follows to modify the name and duties of the Parking Advisory committee; modify the name and duties of the University Parking and Transportation Advisory committee; and allow more than on faculty member from each academic unit on the Senate operational committee:

Faculty Senate Parking, Transportation and Safety Advisory Committee

Duties and Responsibilities.
1. To evaluate and recommend policies and procedures to the University Parking and Transportation Advisory Committee concerning parking, transportation, and campus safety and security that will foster a mutually beneficial parking environment for faculty, staff, students, and visitors in the university community.
2. To elect two committee members to serve on the University Parking and Tranportation Advisory Committee. At the first meeting of the new committee, these representatives will be elected annually from its membership. To make recommendations to the Steering Committee of the Faculty Senate.
Membership.
The committee shall consist of at least one faculty member from each academic unit, and the vice president for Administration and Finance or his/her designee (ex officio)., and the UCF Police Chief or his/her designee (ex officio). Committee members shall be selected by the Committee on Committees. The committee chair must be a current Faculty Senate member and shall be elected annually by its membership at the first meeting of the committee after the new Faculty Senate is elected, normally in the early fall term. The chair of the Faculty Senate Parking, Transportation and Safety committee or designee will serve as an ex officio member of the University Parking and Transportation committee.Terms of service are two years, staggered.

University Parking and Transportation Advisory Committee

Duties and Responsibilities.
1. To serve as the principal advisory body to the president through the vice president for Administration and Finance, recommending policies and regulations that govern traffic and parking on the UCF campus. To recommend to the vice president for Administration and Finance changes to the UCF regulations that govern traffic and parking on the UCF campus.
2. To review programs or services designed to improve traffic, transportation, or parking services to the UCF community.
3. To review and approve special parking permits and 24-hour reserved parking spaces.
4. To review and approve conversion of metered, faculty/staff parking spaces, or drop-off and pick-up spaces
Membership.
The committee shall consist of two faculty members (selected by the Committee on Committees. The chair fo the Faculty Senate Parking, Transportation and Safety committee or designee will serve as an ex officio member. Faculty Senate Parking Advisory Committee); two students (appointed by the president of the Student Government); two staff members (appointed by the USPS Staff Council); and one administrative and professional employee (appointed by the vice president for Administration and Finance). The vice president for Administration and Finance or designee (ex officio) will identify other ex officio members. The vice president for Administration and Finance will appoint one additional member to serve as chair. Terms of service shall be one twoyears, staggered with the exception of the student member, who shall serve for one year.

Automatic changes to the Faculty Constitution reference:

The Faculty Senate Parking, Transportation and Safety Advisory Committee evaluates and makes recommendations recommends to the University Parking and Transportation Advisory Committeeconcerning policy or procedures and concerns relating to parking and traffic services, transportation, and safety needed by all segments of the university community.

The University Parking and Transportation Advisory Committee recommends to the vice president for Administration and Finance concerning policies and regulations governing traffic and parking on the UCF campus.

Approved by the Faculty Senate on October 20, 2016.
Transmitted to Provost A. Dale Whittaker on October 21, 2016.
Approved by the Provost on October 27, 2016.

Resolution 2016-2017-7 Faculty Senate Bylaw Change, Information Technology Resource Advisory Committee

Whereas, in 2015 the McCladrey’s review of the Information Technology and Resources (IT&R) division resulting in IT&R forming the IT Strategic Governance committee and the IT Professionals committee; and

Whereas, These new committees represent administrators and IT professionals; and

Whereas, the Faculty Senate Information Technology Resource Advisory joint committee membership represents faculty, IT administrators and professional staff; therefore

BE IT RESOLVED that the Bylaws of the Faculty Constitution be amended as follows to elevate the Information Technology Resource Advisory committee to a Senate operational committee, with automatic updates to the Faculty Constitution:

Information Technology Resource Advisory Committee

Duties and Responsibilities.
1. To assist in the determination and evaluation of faculty information technology needs and to review general policies in this area.
2. To review changes to educational media and communications recommended by the vice president for Information Technology and Resources.
3. To advise the vice president for Information Technology and Resources on university and faculty needs and interests in developing information technology resources to enhance the campus environment for teaching, learning, research, other scholarly activities, and service.
4. To consider and advise on ways that faculty development of information technology resources and materials for teaching, learning, research, other scholarly activities, and service can be considered within the process of tenure and promotion review.To make recommendations to the Steering Committee of the Faculty Senate.
5. To inform the Faculty Senate on developments, activities, and directions in campus information technology resources.
Membership.
The committee shall consist of at least one faculty member from each academic unit selected by the Committee on Committees and (in consultation with the vice president for Information Technology and Resources or his/her designee (ex officio). Other members shall be designated by the vice presidents of the administrative and academic divisions, up to six of whom shall be voting members. The vice president for Information Technology and Resources will identify other ex officio members and make every effort to ensure that areas relating to Information Technology are represented. The committee chair of the committee shall be a faculty member of the committee elected annually by the membership. The committee chair must be a current Faculty Senate member and shall be elected annually by its membership at the first meeting of the committee after the new Faculty Senate is elected, normally in the early fall term. Terms of service shall be three two years, staggered.

Automatic changes to the Faculty Constitution reference:

The Information Technology Resource Advisory Committee evaluates and recommends to the vice president of Information Technology and Resources on policy and procedures concerning information technology and resources policy.

Approved by the Faculty Senate on October 20, 2016.
Transmitted to Provost A. Dale Whittaker on October 21, 2016.
Approved by the Provost on November 17, 2016.

Resolution 2016-2017-8 Faculty Senate Bylaw Change, Nominating Committee

Whereas, the Faculty Senate Bylaws Section VI. Senate Operational Committees; A.5. Subcommittees of the Steering Committee; b. Nominating Committee specifies the past chair, who serves as the chair of the committee; and

Whereas, the Bylaws do not specify the process if no past chair is available; therefore

BE IT RESOLVED that the Bylaws of the Faculty Constitution be amended as follows to define the procedure in the event a past chair is not available:

Bylaws

, Section III.B.)

Approved by the Faculty Senate on October 20, 2016.
Transmitted to Provost A. Dale Whittaker on October 21, 2016.
Approved by the Provost on October 27, 2016.

Resolution 2016-2017-9 Faculty Senate Bylaw Change, Governance in Academic Units

Whereas, the Faculty Senate Constitution contains Article VII. Governance in Academic Units, specifying that each academic unit of the university shall provide for non-administrative faculty representation in its governance; and

Whereas, the Bylaws do not provide details regarding governance in Academic Units; therefore

BE IT RESOLVED, that the Bylaws of the Faculty Constitution be amended as follows to include a new Section IX. Governance in Academic Units with the Constitution Article VII. automatically updated to reflect, as set forth in Senate Bylaws, Section IX:

SECTION IX.
Governance in Academic Units>

Operation and Bylaws
Each academic unit, and departments and schools whose leader holds an administrative appointment, must operate according to written bylaws approved by the unit’s general faculty as defined in Bylaws Section I. Definition of Faculty.
Meetings
1. Meetings of Department/School faculty will be regularly called by and presided over by the leader. Their frequency will depend on the needs and usages of the units. At least one meeting per semester will be held. Chairs and directors should meet at least monthly with the college dean. Meetings should run according to the latest edition of Robert’s Rules of Order, or other rules as specified in the unit’s bylaws (note the quorum and recusal rules therein).
2. The faculty in a Department/School shall be entitled to call a special meeting upon presentation to the appropriate leader of such a request of one-third of the Department/School faculty. The special faculty meeting shall occur within five business days of the presented request.
3. Membership and Voting.
  All general faculty should attend and participate in unit meetings. Unit bylaws will designate voting rights.
4. Records.
  Proposed meeting agendas must be posted by the leader in advance of the meetings. Minutes must be circulated to the members before the next meeting and offered for approval at the next meeting. Agendas and approved minutes must be posted online in a manner accessible and easily navigable by all unit faculty.
Records
1. Except for records deemed confidential under law or university policy, leaders must have no unit records that are confidential from their own faculty.
2. Unit policies; budgets; formal plans; meeting agendas, minutes, and exhibits; committee records (including membership, agendas, minutes, and exhibits); and other public data relevant to unit members must be posted online in a manner accessible and easily navigable by all unit faculty.
Steering Committee
Each unit is strongly encouraged to have a steering or executive committee to advise the unit leadership.

Approved by the Faculty Senate on October 20, 2016.
Transmitted to Provost A. Dale Whittaker on October 21, 2016.
Denied by Provost Whittaker on February 2, 2017:

After having reviewed the resolution, I have determined I cannot approve this resolution as currently written. Please review my rationale for this stance, as noted. See addendum.

Resolution 2016-2017-10 Faculty Senate Bylaw Change, Restore Section IV.I. Resolutions

Whereas, when the Faculty Constitution was separated into two separate documents, Faculty Constitution and Bylaws, language regarding the process of adopting Senate resolutions was inadvertently left out of the Bylaws; and

Whereas, currently the language regarding the process of adopting Senate resolutions is contained in the Faculty Handbook; therefore

BE IT RESOLVED that the Bylaws of the Faculty Constitution be amended as follows to restore the Resolution language by inserting a new I. Resolutions, under Section IV. Meetings of the Senate:

I. Resolutions

I.Resolutions
As the elected body of the general faculty, the Faculty Senate may formulate its opinion upon any subject of interest to the university and adopt appropriate resolutions. Resolutions addressing those areas of authority legally reserved to the president and Board of Trustees are advisory. Each resolution adopted by the Faculty Senate is forwarded to the provost and executive vice president who shall act upon the recommendation within 60 days. The provost and executive vice president shall have veto power over any resolution by the Senate. The veto with rationale shall be communicated in writing to the Faculty Senate and the chair of the Faculty Senate. The Senate, by a two-thirds majority vote, may appeal to the president any resolution vetoed. A subsequent veto by the president shall be communicated in writing to the Faculty Senate and to the chair of the Faculty Senate. The Senate, by a two-thirds majority vote, may appeal to the Board of Trustees any resolution vetoed. A decision by the Board of Trustees is final.

Approved by the Faculty Senate on October 20, 2016.
Transmitted to Provost A. Dale Whittaker on October 21, 2016.
Approved by the Provost with the following addendum to the last three sentences on November 16, 2016:

A subsequent veto by the president shall be communicated in writing to the Faculty Senate and to the chair of the Faculty Senate. The Senate by a two thirds majority vote, may appeal to the Board of Trustees any resolution vetoed. A decision by the Board of Trustees president is final.

Rejected by the Faculty Senate Steering Committee on February 9, 2017.

Resolution 2016-2017-11 Faculty Senate Bylaw Change, Section IX. Amendments

Whereas, the current language in Section IX of the Bylaws is not specific and can be interpreted in multiple ways; therefore

BE IT RESOLVED that the Bylaws of the Faculty Constitution be amended to better communicate the process to amend the Bylaws:

SECTION IX. Amendments

The Faculty Senate may amend its own bylaws by the affirmative vote of a majority of Senate members present and voting at a meeting with a quorum. The text of a proposed bylaw or amendment to a current bylaw must be made available electronically to the members of the Faculty Senate at least thirty days prior to the meeting at which it will be considered. Proposals should be included on the agenda of two successive meetings of the Senate. In cases of emergency, however, the policy requiring two successive meetings can be waived.

The Faculty Senate may amend its own bylaws by the affirmative vote of a majority of Senate members present and voting at a meeting with a quorum.
1. A proposed amendment must be included on the agenda of at least two successive meetings of the Senate.
2. The text of a proposed bylaw or amendment to a current bylaw must be made available electronically to the members of the Faculty Senate at least thirty days prior to the first meeting.
3. The proposed amendment is subject to amendment and vote at the second or subsequent Senate meeting.
4. In cases of emergency, established by the Steering committee, the requirement of requiring two successive meetings can be waived.
If there is a change in the designation of an office, the title of an official, the name of a committee, the references to the bylaws or constitution, or the correction of a minor error that has no substantial effect, the bylaws and the constitution will be automatically adjusted to reflect the change. Such changes will be reported to the Faculty Senate.

Approved by the Faculty Senate on October 20, 2016.
Transmitted to Provost A. Dale Whittaker on October 21, 2016.
Approved by the Provost on October 27, 2016.

Resolution 2016-2017-12 Availability of Lactation Rooms for UCF Women

Whereas, UCF currently has 7 publicly available lactation rooms: one is on the College of Medicine campus at Lake Nona, one is in Research Park at the College of Nursing University Tower building, and five on the main campus. The main campus rooms are located in the Global UCF Building, Physical Science Building, Engineering 1 Building, COHPA, and the Recreation and Wellness Center. On the main campus, these rooms are clustered on the north and east sides of the campus; and

Whereas, UCF Human Resources procedures document entitled, “Break Times and Locations for Nursing Mothers, Effective December 2010”, states that the University of Central Florida will provide a supportive environment to enable breastfeeding employees to express their milk during working hours; and

Whereas, UCF currently does not provide sufficient and equitable access to lactation rooms for large population of UCF women who may need to express their milk post-delivery, including UCF women faculty (782), UCF women staff (2363), and UCF women students (35,508); and

Whereas, this lack of lactation rooms has economic implications for UCF, as reported by the 2010 University of Rhode Island report of “College and University Lactation Programs”, including a $3 cost savings for every $1 invested in breastfeeding support, parental absenteeism is 3X higher for formula-fed infants compared to breastfed babies, companies with an employee lactation support program experience less turnover and lower losses of employees after childbirth, and companies with lactation rooms are also rewarded with higher satisfaction, loyalty and morale; therefore

Be it Resolved that the Faculty Senate encourages the administration to follow the guidelines put forth by the U.S. Department of Health and Human Services, US Office of Personnel Management, and National Institute of Health as well as the US Department of Labor for working women which recommends 6 lactation rooms for every 1000 women employees (Attachment 1), and there be lactation room access within a 5-minute walk for the employee. At a minimum, UCF should triple the number of lactation rooms available to women employees on the main campus through designating space in planned constructions and retro-fitting rooms in existing buildings, especially on the west and south sides of campus; and

Be it Further Resolved that the Faculty Senate additionally recommends that the lactation rooms at the College of Medicine and the College of Nursing (Research Park) be maintained, a room be added at Rosen College and at regional campuses where UCF has a presence (if not currently available), and rooms be added to the new downtown campus construction designs based on expected campus enrollment and employment projections.

Attachment 1:

Recommendations from the U.S. Department of Helath and Human Services and National Institute of Health for working women (womenshealth.gov)

The number of spaces needed depends on many factors. For example, companies will want to consider how many women are employed, the number and size of buildings, and the work schedule and job settings of employees. A general rule is to provide at least one permanent milk expression space for every 50–100 women employed by the company, and adjust as employee needs increase. The National Institutes of Health (NIH) compiled a formula for identifying the number of spaces needed, and estimate that at least six milk expression stations for every 1000 female employees should be the general rule. This number is based on a pregnancy rate of 5–7 percent among the female population, a breastfeeding initiation rate of 75 percent, and an assumption that most nursing women cluster milk expression periods around a similar period from 10 a.m. to 3 p.m. during a standard work day. The chart below is based on their general guide:

Milk Expression Spaces Number of Female Employees Number of Stations Needed Under 100 1 Approximately 250 2 Approximately 500 3 Approximately 750 4 Approximately 1000 6 For every additional 1000 employees 6 additional stations

Seek locations that employees can reach within a 5-minute walk. This means that spaces should be evenly distributed within large buildings, as well as evenly distributed across a large campus in easily accessed locations. Limiting an employee’s travel time minimizes the overall amount of break period women need to express milk. Centralized locations also make it possible for the greatest number of employees to access the space. Within a building, spaces can be located near a central bank of elevators, the entrance to a facility, or the employee lounge or eating areas. Look for space near running water for washing hands and breast pump parts.

Women will feel comfortable and safe when the door into the milk expression room can be locked. A keypad l ock or electronic key provides privacy, and nursing moms can use a key, key card, or code to enter the room. If a lockable door is not possible, provide a sign outside the door with a well-communicated policy to help prevent others from entering the space. Curtains or partitions by the door might be needed to provide an additional layer of privacy when the door is opened from the outside.

Approved by the Faculty Senate on January 26, 2017.
Transmitted to Provost A. Dale Whittaker on January 31, 2017.
Denied by Provost Whittaker on March 24, 2017. For the response, see Response.

Resolution 2016-2017-13 Fair and equal enactment of the UCF Employment of Relatives Policy

Whereas, UCF has a broad interest in maintaining an open and transparent conflict of interest policy, including disclosing the employment of relatives, to ensure all stakeholder that the actions, policies, and decisions made by UCF faculty, staff, and administrators are in the best interests of the University; and

Whereas, research projects at UCF may require the unique skill sets or attributes of research personnel that may be related to the principal investigator of the project; and

Whereas, UCF has in place a conflict of interest policy that requires all relationships to family members to be reported as part of the annual conflict of interest assessment, and for mitigation plans to be set up and enacted when potential conflicts of interest are identified; therefore

Be it Resolved that the Faculty Senate endorses fair and equal enactment of the policies for identifying and mitigating potential conflicts of interest via the employment of relatives at UCF. In particular, employment of skilled researchers on a research project should not be singled out as the sole instance in which family members cannot utilize the mitigation procedures open to all other cases involving the employment of relatives. Therefore the second sentence of paragraph h in the Employment of Relatives Policy 3-008.2 should be removed from that policy.

Approved by the Faculty Senate on January 26, 2017.
Transmitted to Provost A. Dale Whittaker on January 31, 2017.
Denied by Provost Whittaker on March 24, 2017. For the response, see Response.

Resolution 2016-2017-14 Guidelines for Academic Structure at the University of Central Florida

Whereas, the University of Central Florida is now an emerging preeminent University in the State of Florida; and

Whereas, Interdisciplinary research has emerged as a driving force in the academe in recent years; and

Whereas, academic unit structure can enable stronger interdisciplinary research; and

Whereas, clear definitions will streamline the process for academic unit structure at UCF; and

Whereas, the attached Guidelines for Academic Structure at the University of Central Florida have been developed by Provost Fellows based on consultations with the administration and college deans; therefore

Be it Resolved that the Faculty Senate supports the attached guidelines for academic unit definitions for institutionalization and to promote both traditional disciplinary academic units and the establishment of interdisciplinary academic unit structures.

Guidelines for Academic Structure at the University of Central Florida
Fall 2016 – Fernando Rivera and William Self
(Provost Faculty Fellows: 2015-2016)

Backgound
Universities are complex and integrated institutions that at their core are founded upon the faculty that carry out the research and creative activities, engage in the teaching and learning enterprise, and serve both their discipline and the broader university community to build a strong institution. Shared governance relies on strong communication between the faculty and the administration, and therefore the organization of the academic units is key to how well faculty can function and leadership can govern. UCF has grown substantially in the past fifty years and expanded its academic and research units based largely on the strengths of the community and opportunities to expand in keys areas such as optics, medicine, modeling and simulation, among others. This document is forward looking and should be viewed as a general set of guidelines for academic unit structure.

Interdisciplinary research has emerged as the driving force in science in recent years (Ledford, 2015). Creating academic structures that can facilitate interdisciplinary research has been the focus of many recent studies (Sa, 2008; Gumport and Snydman, 2002; King, 2010). A recent best practice report from the Education Advisory Board (EAB summary) wrestles with the issues of how to support faculty who are truly interdisciplinary through traditional academic structures, silos (departments and schools) within traditional colleges. Harvard University carried out an extensive self-study that led to the recommendation of inter-school departments (at Harvard, Schools are equivalent to colleges at UCF). This analysis, entitled “Enhancing Science and Engineering Education at Harvard” was derived from a shared governance study that informed a change in academic structure (UPCSE report, 2006).

The following guidelines for academic structure attempt to bring together best practice findings from outside of UCF, as well as an internal analysis from within UCF, to guide a foundation of principles for academic unit definitions. These definitions are based upon a core principal that an academic unit is rooted in the three-legged stool of teaching, research and service, and therefore is anchored with tenured and tenure track faculty. These definitions also recognize that supporting faculty including but not limited to: instructors, lecturers, research faculty and clinical faculty are key constituents to the faculty at a very high research institution. These guidelines should be viewed as recommendations when proposing to change existing or to create new academic units. Generally the process would be initiated by the Deans and/or the Provost and would include a proposal describing the rationale for a change in existing unit(s) or establishment of a new academic unit. The Office of the Provost and the Office of the President will have the ultimate authority and responsibility for any academic structuring or restructuring.

Departments
An academic department is the basic administrative unit at the University to carry out the core missions of teaching, research and service. A department should have a general focus within a national or internationally recognized discipline. It is normally expected that a department would have both undergraduate and graduate education programs. A department should be housed within a single College or School, and have a Chair that serves as a leader who is responsible for the organization and function of the department. A department should consist of tenure-track or tenured faculty whose tenure is held within the department. Normally a department would be expected to have a critical mass of faculty in relation to the discipline and the ranks of the faculty should be balanced. With the Chair, the faculty within the department should have a role in governance of academic programs and curricula, departmental resources, and representation to the University community.

Colleges
A college is an academic unit that consists of multiple departments as defined above. Academic departments should be within a focus or foci or be in line with national structures that are historical in nature (e.g. College of Arts and Sciences). Although the number of faculty is naturally defined by the number of departments, it would normally be expected that a college would consist of multiple academic units that each have a critical mass of disciplinary faculty. The college should be headed by a Dean who serves as a leader and is responsible for oversight of the organization to achieve the goals of the college and to spearhead the core missions of teaching, research and service. In the case of the College of Medicine this overall mission is Teaching, Research and Patient care.

Schools – Disciplinary (Intra-college)
A disciplinary school is defined as a school that resides within a single college (intra-college structure). Some colleges by the nature of their diversity of disciplines could conceivably have a school that is interdisciplinary in nature but disciplinary (intra-college) in structure. A disciplinary school is, like a department, a unit at the University to carry out the core missions of teaching, research and service. A disciplinary school should have a focus within a national or internationally recognized discipline or closely related group of disciplines. It is normally expected that a disciplinary school would have both undergraduate and graduate education programs. The school should have a Director that serves as a leader who is responsible for the organization and function of the school. A school should consist of tenure-track or tenured faculty whose tenure is based within the school. Normally a disciplinary school would be expected to have significantly more faculty than an academic department, and the ranks of the faculty should be balanced. A school is different for a department as it carries a broader mission and is designation is not only a result of larger faculty numbers. A disciplinary school could have divisions and these divisions could mature into Departments. Schools may also develop academic research centers or house research centers or institutes. Divisions could be organized around research, teaching or service. A school could have multiple academic programs at either the undergraduate or graduate level. With the Director, the faculty within the school should have a role in governance of academic programs and curricula, school resources, and representation to the University community.

Interdisciplinary Structures

Interdisciplinary Academic Research Center
An interdisciplinary academic research center is an organization of faculty that are derived from multiple existing academic units with shared research interests that hold tenure in an existing academic unit (department or school). In order to establish an interdisciplinary academic research center, faculty from multiple academic units must be integral to the mission of the center. This type of interdisciplinary center is likely to be formed from smaller interdisciplinary groups or units. Formation of a new interdisciplinary center requires approval through the Office of Academic Program Quality.

Schools – Interdisciplinary (inter-college)
An interdisciplinary school is defined as a school that resides between two or more colleges (inter-college). An interdisciplinary school is, like a department, a unit at the University to carry out the core missions of teaching, research and service. An interdisciplinary school resides at the interface of several unique disciplines. It is normally expected that an interdisciplinary school would have both undergraduate and graduate education programs that have matured through an incubation period in either the College of Graduate studies or the College of Undergraduate studies (see process below). The school should have a Director that serves as a leader who is responsible for the organization and function of the school.

Because of the unique nature of an interdisciplinary school, having faculty who hold appointments and tenure in multiple colleges, the reporting structure for the Director of the School becomes a vital component to shared governance. All Colleges involved in the School will have representation on the Council. Generally, the school Director should report to a Council that consists of: 1) each of the college Deans involved in the school; and 2) an equal number of faculty representatives from the school. The school faculty will elect these faculty representatives in at large election regardless of the structure of the units within the school. Once elected, these faculty representatives on the council shall serve a two year term, and will be limited to two consecutive two year terms. Deans are not elected but are members de facto based on the faculty present within the School. Thus an equal number of faculty and Deans will oversee the leadership of the School.

The Chair of the council, one of the Deans on the council, will be elected by the council to a three-year term. This Chair will also serve as the primary contact between the council and the Director and will facilitate the annual evaluation of the Director. The Director, or a 2/3 majority vote of the faculty of the School can request a meeting of the council for any matter that needs attention of the council.

The school should consist of tenure-track or tenured faculty whose tenure is NOT based within the school but held in a disciplinary department or school. An interdisciplinary school has in general fewer faculty than a disciplinary school, especially early in its development, yet attempts to have some balance in the rank of faculty will again be important for a healthy unit. An interdisciplinary school could have multiple academic programs at either level, and as with a disciplinary school can house divisions, departments or centers with a broader mission than would be present in a typical academic department. With the Director, the faculty within the school should have a role in governance of academic programs and curricula, school resources, and representation to the University community.

Academic program development – Interdisciplinary
The development of an academic program that resides between two or more established disciplines would normally be expected to proceed through a pilot period. This period allows for recruitment, development and expansion of a degree program, graduate or undergraduate, with direct oversight from the College of Graduate studies or the College of Undergraduate studies. For example, an interdisciplinary research center could develop an undergraduate program jointly with the College of Undergraduate studies over a period of time (likely 3-5 years), however the program would reside officially within the College of Undergraduate Studies. To move the program to the center would require the Center to mature into an Interdisciplinary School (above).

Literature cited:
Ledford, Heidi (2015) “How to Solve the World’s Biggest Problems” Nature (17 Sep 2015) 525: 308-11

Sa, Creso (2008) “Interdisciplinary Strategies’ in U.S. Research Universities,” Higher Education 55: 537–552

Gumport, Patricia and Stuart Snydman (2002) “The Formal Organization of Knowledge: An Analysis of Academic Structure,” The Journal of Higher Education 73: 375-408

King, C. Judson (2010) “The Multidisciplinary Imperative in Higher Education” Center for Studies in Higher Education, University of California Berkeley (September 2010)

Harvard University, Enhancing Science and Engineering at Harvard (Dec 2006)

Approved by the Faculty Senate on January 26, 2017.
Transmitted to Provost A. Dale Whittaker on January 31, 2017. Approved by Provost Whittaker on March 24, 2017.

Resolution 2016-2017-15 Dr. John C. Hitt’s 25th Presidential Anniversary

Whereas, President John C. Hitt has served the university since March 1, 1992; and

Whereas, the university has made great advances under his leadership including an expansion of programs, facilities, student access, faculty hires and achievements; and

Whereas, President Hitt recognizes the importance of Faculty Governance; and

Whereas, Dr. and Mrs. Hitt have made generous contributions and have tremendously impacted the University of Central Florida and the Central Florida community; therefore

Be it Resolved that the University of Central Florida Faculty Senate is proud to congratulate and thank Dr. and Mrs. Hitt on 25 years of service to the University of Central Florida.

Approved by the Faculty Senate on February 23, 2017.

Resolution 2016-2017-16 Declaration of Support for the Advisory Council of Faculty Senates Resolution in Opposition to Carrying Weapons or Firearms on State University Systems Campuses or Facilities

Whereas, the Advisory Council of Faculty Senates (ACFS) works toward better and higher quality educational opportunities in the institutions of higher education in the State University System (SUS) of Florida and serves as a mechanism to discuss issues of importance to higher education in Florida; and

Whereas, the ACFS is concerned about the safety and welfare of students, faculty, staff and visitors to the State University System campuses and/or facilities and has a duty to adopt policies promoting safe environment; and

Whereas, there have been numerous instances of unauthorized firearm use for either assault or suicidal purposes at American universities in recent years, including at the University of Central Florida (2013) and Florida State University (2014); and

Whereas, , the ACFS opposes any legislation that would allow any individual other than sworn law enforcement officers to carry weapons or firearms on any State University System campuses and/or facilities; and

CONCURS with the position of the vast majority of education and law enforcement professionals, that as an essential element of an overall school safety plan, firearms on campus should be carried only by trained law enforcement officers; therefore

Be It Resolved that the UCF Faculty Senate joins with the ACFS and strongly opposes any legislation that enables individuals other than sworn law enforcement officers to carry weapons or firearms on any State University System campuses and/or facilities.

Approved by the Advisory Council of Faculty Senates on January 27, 2017.
Approved by the Faculty Senate on February 23, 2017.

Resolution 2016-2017-17 Faculty Senate Bylaw Change, Restore Section IV.I. Resolutions

Whereas, currently the language regarding the process of adopting Senate resolutions is contained in the Faculty Handbook; therefore

Be It Resolved that the Bylaws of the Faculty Senate Constitution be amended as follows to restore the Resolution language by inserting a new I. Resolutions, under Section IV. Meetings of the Senate:

Approved by the Faculty Senate on March 30, 2017.
Transmitted to Provost A. Dale Whittaker on March 31, 2017.
Approved by the Provost Whittaker on May 25, 2017.

Resolution 2016-2017-18 Abbreviated Cumulative Progress Evaluation (CPE) Requirement for Promotion to Full Professor

Whereas, the Cumulative Progress Evaluation (CPE) process is mandatory for Assistant Professors and Associate Professors on the tenure-track who have not yet been granted tenure; and

Whereas, the COACHE survey of faculty (satisfaction) in 2015 demonstrated UCF’s strength in clarity on the requirements for tenure and promotion to Associate Professor, which may have resulted from the CPE process; and

Whereas, the COACHE survey of faculty (satisfaction) in 2015 also indicated that faculty promotion to Full Professor was an area of concern for the University; and

Whereas, the current collective bargaining agreement allows any faculty at the Associate Professor level to be evaluated for progress towards promotion to full professor via a CPE process; and

Whereas, only those faculty who seek promotion to full Professor would be impacted by a one-time requirement for an abbreviated CPE prior to submission for promotion; and

Whereas, the abbreviated CPE for Associate Professors would consist of an up-to-date Curriculum vitae and a one page summary statement of impact, parallel to a pilot program developed in the College of Science; and

Whereas, the abbreviated CPE for Associate Professors would allow for valuable feedback on a candidates potential for promotion when stakes are low, and would be ideal to occur 2-3 years prior to application for Full professor; and

Whereas, the abbreviated CPE for Associate Professors could be done regularly (based on the faculty members prerogative), providing valuable guidance to the faculty member on his/her progress towards promotion; therefore

Be It Resolved that faculty at the Associate Professor level will be required to be reviewed for their progress for promotion to Full Professor (abbreviated CPE for Associate Professors) at least one time prior to their application for promotion to Full Professor.

Approved by the Faculty Senate on March 30, 2017.
Transmitted to Provost A. Dale Whittaker on March 31, 2017.
Denied by Provost Whittaker on May 25, 2017. For the response, see Response.

Resolution 2016-2017-19 Opposition to Replacement of Foreign Language Classes by Computer Coding in Florida High Schools

Whereas, the 2017 Florida Legislature may consider Senate Bill 104, the Computer Coding bill, which would in the academic year 2019-2020 allow high school students to substitute computer coding classes for foreign language classes (2 credits); and

Whereas, currently high school foreign language credits are considered part of the application for undergraduate admissions at UCF; and

Whereas, UCF supports international cooperation, understanding, and partnerships by virtue of President Hitt’s third goal: “Provide international focus to our curricula and research programs;” and

Whereas, UCF seeks to increase international mobility and enhance the university’s global competency by the recent opening of UCF Global; and

Whereas, foreign language study develops a person’s appreciation and understanding of cultures and people across the world; therefore

Be It Resolved that the UCF Faculty Senate opposes the effort to replace foreign language classes with computer coding in Florida high schools.

Approved by the Faculty Senate on March 30, 2017.
Transmitted to Provost A. Dale Whittaker on March 31, 2017.

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